Before filming people in a workplace documentary, agree participation and usage arrangements with the organisation and contributors. Access to a building is not the same as approval to use every person’s image or every detail captured inside it.
Explain the intended production
Describe the subject, filming activities and intended distribution. Identify employees, visitors or others who may appear. Arrange a practical way for people to raise concerns and avoid unintended appearances where possible.
Confirm the permissions and restrictions
Settle location access, contributor arrangements and any restrictions on equipment, customer information or background material. The appropriate paperwork depends on the production. Ask for qualified advice where rights or privacy requirements are unclear.
Prepare the location
Use approved demonstration material, check notices and screens, and brief the crew on areas that must not be recorded. High5VR can include permission planning and a review process in the production brief, with responsibilities agreed before the shoot.
Contact High5VR to discuss a bespoke project, audience and delivery requirements.